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ICA Kids 2023: For parents in need of childcare during the annual conference

  • 1.  ICA Kids 2023: For parents in need of childcare during the annual conference

    Posted 04-27-2023 12:51

    ICA Kids 2023

    ICA is pleased to present ICA Kids 2023 for parents in need of childcare during the annual conference from Friday, 26 to Monday, 29 May.

    This year, ICA has again partnered with KiddieCorp a US based professional childcare agency; they are the same agency we worked with in San Diego (2017), DC (2019) and Paris (2022). The KiddieCorp team encompasses a staff of highly trained, enthusiastic, qualified caregivers.

    ICA Kids will be available for 10 hours each day of the main conference, Friday through Monday, from 08:00 to 18:00 for children 6 months to 12 years. We regret that due to space concerns, staffing, and budget, we are unable to provide ICA childcare for evenings or for the pre/post conference days. If needed, we recommend contacting your hotel to inquire about trusted partners for in-room babysitting.

    As space is at a premium, we highly recommend you sign up early to reserve your child's space in the program. If we do not have the minimum number of children registered required by our contract; we may be forced to cancel ICA Kids this year at which point you would be refunded in full for any advance payment.

    "ICA Kids" at-a-Glance

    Friday, 26 May 8:00 - 18:00
    Saturday, 27 May 8:00 - 18:00
    Sunday, 28 May 8:00 - 18:00
    Monday, 29 May 8:00 - 18:00


    ICA Kids will be located at Sheraton Centre Toronto Hotel, accessible for parents to check in at any time. Parents will receive specific room information before conference begins. Specific room location is not disclosed publicly for security reasons; however it is a large room with restrooms nearby.


    6 months – 12 years old


    Fees are collected directly by KiddieCorp. ICA is subsidizing the cost of childcare; care is available to attendees' children for US$7 per hour, per child. If paying the advanced registration required fee presents a great financial hardship, please contact Julie Arnold to discuss your specific circumstances.

    • Free Childcare for ICA Student Parents: Beginning May 2021, a fundraising T-shirt became available via the ICA Store. All proceeds from the sale of this shirt go to a fund to provide free childcare for the children of student attendees of ICA conferences (childcare is already heavily subsidized by ICA, but this additional funding is available for student parents to remove the remainder of the US$7 hourly fee).
      • Anyone and everyone is welcome help support ICA student parents by ordering a T-shirt.
      • Student Parents - to apply for the subsidized funding: Please select this option under the payment section on the KiddieCorp registration form. KiddieCorp will confirm your conference registration as a student member with Julie Arnold prior to granting the waived hourly fee. If you are not an ICA member, please also email Julie Arnold with a subject line "ICA Kids 2023: Student Parent Application" include a statement affirming that you are a student and detailing your institution.


    As space is at a premium, we recommend you sign up early in order to reserve your child's space in the program. Availability is limited and on a first-come, first-served basis. KiddieCorp must receive both the registration form and payment to hold any advance reservations. You are also welcome to "drop in" and register on-site; however, we cannot guarantee space will be available for drop-ins.

    Registration Process

    1. Complete the payment and registration form via KiddieCorp Registration Page for ICA Kids 2023
    2. KiddieCorp will then contact you to collect payment, confirm your registration, and provide specific room detail


    KiddieCorp requires children be scheduled for a minimum of 2 consecutive hours per child for each day registered. In effort to make childcare as widely available as possible, each child may be registered for the onsite daycare for a maximum of 5 hours a day. If you are registering your child for the maximum 5 hour time slot, you will choose either a morning or afternoon block (08:00 - 13:00 OR 13:00 to 18:00) on the KiddieCorp form.


    Cancellations and fees should be handled directly through KiddieCorp, the following is the cancellation fee policy:

    • Before 12:00 (noon) ICA headquarters time (EDT) on 13 April - No Fee: Any booking canceled prior to registration deadline will not incur a cancellation fee.
    • 12:01 ICA headquarters time (EDT) on 13 April - 12:00 ICA headquarters time (EDT) on 12 May: Any booking canceled during this timeframe will incur a cancellation fee equal to 50% of the total booking cost.
    • 12:01 ICA Headquarters time (EDT) on 12 May - 12:00 the final day of conference: For any booking canceled during this timeframe, no refund will be given, and the full amount is payable.


    Parents will be charged by KiddieCorp a late fee of US$5 per every 5 minutes of overtime that KiddieCorp is required to stay in service after the agreed upon finish time (18:00 daily) if parents are late to collect their children.

    Registration Deadline: 12:00 (noon) ICA headquarters time (EDT) on 13 April

    Other Important Information


    Snacks and beverages will be provided; meals must be supplied by parents each day.


    Parents, please bring diaper-changing supplies, formula/baby food, and a change of clothes.


    Activities include exciting themes, arts & crafts, group games, music & movement, board games, story time, dramatic play, etc. KiddieCorp provides activities appropriate for each age group, using safe and sturdy equipment. Children can make their own choices within KiddieCorp's program.


    A photo ID (ID, passport, driving license) and proof of the eligible child's full vaccination (see next bullet) will be required to check-in and check-out children.


    If your child becomes ill during conference, please do not expose other children by bringing them to the childcare program. ICA reserves the right to turn away children who show symptoms of illness or whose behavior is disruptive to other children. If your child is unable to attend for these reasons, ICA will refund the unused hours.


    Per guidance provided by the CDC and local authorities, ICA is requiring all children of eligible age for vaccination against COVID-19 to be fully vaccinated in order to attend childcare services. Parents/guardians will be asked to show proof of the eligible child's full vaccination (or a doctor's note stating that a vaccine is contraindicated for this child) upon check-in at the childcare desk. To ensure a safe and fun-filled environment, any child who has signs of illness (such as but not limited to cough, excessively runny nose, diarrhea, or fever) will not be admitted to the children's program.

    • KiddieCorp Staff assigned to this conference are full vaccinated and will wear masks
    • Staff and children will be screened upon arrival
    • Common surfaces, toys, and equipment will be disinfected frequently throughout the program
    • KiddieCorp, which is headquartered in the United States, will follow CDC guidelines to ensure the safety of all participants

    Participants in the ICAKids program should also be up to date on all standard childhood inoculations such as Measles/Mumps/Rubella. If your child is not vaccinated against COVID-19 because of a medical reason, we require a signed doctor's note saying that the child is exempt from the requirement for COVID-19 and/or other vaccines due to a medical condition (the note need not specify which condition). Thank you for complying with this policy to keep all children in our care safe and healthy during the conference.


    KiddieCorp staff does not administer medication.


    Contact Julie Arnold, ICA Director of Governance & Member Services

    Tom Mankowski
    Washington DC
    United States

  • 2.  RE: ICA Kids 2023: For parents in need of childcare during the annual conference

    Posted 05-23-2023 09:18
    ATTN ICA Parents: Some availability remains for "drop in" childcare through ICA Kids 2023. Each day can currently accommodate a few more children. Space is limited and will be filled on a first come, first serve basis. Online pre-registration has closed. See Karly at onsite Registration for more detail.

    Tom Mankowski
    Washington DC
    United States