ICA is pleased to present ICA Kids 2024 for parents in need of childcare during conference.
This year, ICA has partnered with Corporate Kidz Australia, an Australia based professional childcare agency. The Corporate Kidz Australia team encompasses a staff of highly trained, enthusiastic, qualified caregivers.
ICA Kids will be available each day of the main conference. We regret that due to space concerns, staffing, and budget, we are unable to provide ICA childcare for evenings or for the pre/post conference days. If needed, we recommend contacting your hotel to inquire about trusted partners for in-room babysitting.
As space is at a premium, we highly recommend you sign up early to reserve your child's space in the program. If we do not have the minimum number of children registered required by our contract; we may be forced to cancel ICA Kids this year at which point you would be refunded in full for any advance payment.
"ICA Kids" at-a-Glance
| DAYS |
DAILY HOURS |
| Friday, 21 June |
8:00 - 18:00 |
| Saturday, 22 June |
8:00 - 18:00 |
| Sunday, 23 June |
8:00 - 18:00 |
| Monday, 24 June |
8:00 - 13:00 |
LOCATION
ICA Kids will be located at The Star Gold Coast Hotel (located next door to Gold Coast Convention and Exhibition Centre), accessible for parents to check in at any time. Parents will receive specific room information from Corporate Kidz Australia before the conference begins. Specific room location is not disclosed publicly for security reasons; however it is a large room with restrooms nearby.
AGES
6 months – 12 years old
COST
Fees are collected directly by Corporate Kidz Australia. ICA is subsidizing the cost of childcare; care is available to attendees' children for AU$11 per hour, per child (approximately US$7/hour with exchange rate as of Dec 2023). If paying the advanced registration required fee presents a great financial hardship, please contact Karly Senesac to discuss your specific circumstances.
- Free Childcare for ICA Student Parents: Beginning May 2021, a fundraising T-shirt became available via the ICA Store. All proceeds from the sale of this shirt go to a fund to provide free childcare for the children of student attendees of ICA conferences (childcare is already heavily subsidized by ICA, but this additional funding is available for student parents to remove the remainder of the hourly fee).
- Anyone and everyone is welcome help support ICA student parents by ordering a T-shirt.
- Student Parents - to apply for the subsidized funding: Please select this option under the payment section on the Corporate Kidz Australia registration form. Corporate Kidz Australia will confirm your student member status with Karly Senesac prior to granting the waived hourly fee. If you are not an ICA member, please also email Karly Senesac with a subject line "ICA Kids 2024: Student Parent Application" include a statement affirming that you are a student and detailing your institution.
RESERVATIONS VS. DROP IN
As space is at a premium, we recommend you sign up early in order to reserve your child's space in the program. Availability is limited and on a first-come, first-served basis. Corporate Kidz Australia must receive both the registration form and payment to hold any advance reservations. You are also welcome to "drop in" and register on-site; however, we cannot guarantee space will be available for drop-ins.
Registration Process
- Complete the payment and registration form via Corporate Kidz Australia
- Corporate Kidz Australia will then contact you to collect payment, confirm your registration, and provide specific room detail.
DAILY MINIMUM & LIMIT
Childcare may be reserved for a minimum of one hour. In effort to make childcare as widely available as possible, each child may be registered for the onsite daycare for a maximum of 5 hours a day. If you are registering your child for the maximum 5 hour time slot, you will choose either a morning or afternoon block (08:00 - 13:00 OR 13:00 to 18:00) on the Corporate Kidz Australia form.
CANCELLATIONS
Cancellations and fees should be handled directly through Corporate Kidz Australia; the following is the cancellation fee policy:
-
Before 12:00 noon ICA Headquarters time on 22 May - No Fee: Any booking canceled prior to registration deadline will not incur a cancellation fee.
-
12:01pm ICA Headquarters time on 22 May to 12:00 noon ICA Headquarters time on 7 June: Any booking canceled during this timeframe will incur a cancellation fee equal to 50% of the total booking cost.
-
12:01pm ICA Headquarters time on 7 June to the final day of Conference: For any booking canceled during this timeframe, no refund will be given, and the full amount is payable.
OVERTIME/LATE FEE
Parents will be charged by Corporate Kidz Australia a late fee of AU$8 per every 5 minutes per child of overtime that Corporate Kidz Australia is required to stay in service after the agreed upon finish time (Fri-Sun 18:00; Mon 12:00 noon) if parents are late to collect their children.
Registration Deadline: 12:00 (noon) ICA headquarters time (EDT) on 22 May 2024
Click here to register for ICA Kids 2024
Other Important Information
FOOD
Snacks and beverages will be provided; meals must be supplied by parents each day.
INFANT CARE
Parents, please bring diaper-changing supplies, formula/baby food, and a change of clothes.
ACTIVITIES
Activities include arts and crafts, dramatic play, board games, construction and manipulative equipment, puzzles, books and puppets, dance and music, indoor sports and group games.
CHECK IN/OUT
A photo ID (ID, passport, driving license) and proof of the eligible child's full vaccination (see COVID-19 guidelines) will be required to check-in and check-out children.
ILLNESS/INCOMPATIBILITY
If your child becomes ill during conference, please do not expose other children by bringing them to the childcare program. ICA reserves the right to turn away children who show symptoms of illness or whose behavior is disruptive to other children. If your child is unable to attend for these reasons, ICA will refund the unused hours.
COVID-19 GUIDELINES
ICA adheres to the COVID-19 guidelines of the local authorities of the country in which the conference is located as well as the policy of the contracted childcare provider. These rules are subject to change if either entity updates their guidelines.
As of Dec 2023: The Australian Government does not currently have any COVID-19 requirements in place for travelers entering and departing Australia.
ICA recommends all children of eligible age for vaccination be fully vaccinated against COVID-19, as well as all standard childhood inoculations such as Measles/Mumps/Rubella. Aligning with the current policies of the childcare provider and the local government, proof of vaccination is not required.
To ensure a safe and fun-filled environment, any child who has signs of illness (such as but not limited to cough, excessively runny nose, diarrhea, or fever) will not be admitted to the children's program.