ICA Kids 2023
ICA is pleased to present ICA Kids 2023 for parents in need of childcare during the annual conference from Friday, 26 to Monday, 29 May.
This year, ICA has again partnered with KiddieCorp a US based professional childcare agency; they are the same agency we worked with in San Diego (2017), DC (2019) and Paris (2022). The KiddieCorp team encompasses a staff of highly trained, enthusiastic, qualified caregivers.
ICA Kids will be available for 10 hours each day of the main conference, Friday through Monday, from 08:00 to 18:00 for children 6 months to 12 years. We regret that due to space concerns, staffing, and budget, we are unable to provide ICA childcare for evenings or for the pre/post conference days. If needed, we recommend contacting your hotel to inquire about trusted partners for in-room babysitting.
As space is at a premium, we highly recommend you sign up early to reserve your child's space in the program. If we do not have the minimum number of children registered required by our contract; we may be forced to cancel ICA Kids this year at which point you would be refunded in full for any advance payment.
"ICA Kids" at-a-Glance
| DAYS |
DAILY HOURS |
| Friday, 26 May |
8:00 - 18:00 |
| Saturday, 27 May |
8:00 - 18:00 |
| Sunday, 28 May |
8:00 - 18:00 |
| Monday, 29 May |
8:00 - 18:00 |
LOCATION
ICA Kids will be located at Sheraton Centre Toronto Hotel, accessible for parents to check in at any time. Parents will receive specific room information before conference begins. Specific room location is not disclosed publicly for security reasons; however it is a large room with restrooms nearby.
AGES
6 months – 12 years old
COST
Fees are collected directly by KiddieCorp. ICA is subsidizing the cost of childcare; care is available to attendees' children for US$7 per hour, per child. If paying the advanced registration required fee presents a great financial hardship, please contact Julie Arnold to discuss your specific circumstances.
- Free Childcare for ICA Student Parents: Beginning May 2021, a fundraising T-shirt became available via the ICA Store. All proceeds from the sale of this shirt go to a fund to provide free childcare for the children of student attendees of ICA conferences (childcare is already heavily subsidized by ICA, but this additional funding is available for student parents to remove the remainder of the US$7 hourly fee).
- Anyone and everyone is welcome help support ICA student parents by ordering a T-shirt.
- Student Parents - to apply for the subsidized funding: Please select this option under the payment section on the KiddieCorp registration form. KiddieCorp will confirm your conference registration as a student member with Julie Arnold prior to granting the waived hourly fee. If you are not an ICA member, please also email Julie Arnold with a subject line "ICA Kids 2023: Student Parent Application" include a statement affirming that you are a student and detailing your institution.
RESERVATIONS VS. DROP IN
As space is at a premium, we recommend you sign up early in order to reserve your child's space in the program. Availability is limited and on a first-come, first-served basis. KiddieCorp must receive both the registration form and payment to hold any advance reservations. You are also welcome to "drop in" and register on-site; however, we cannot guarantee space will be available for drop-ins.
Registration Process
- Complete the payment and registration form via KiddieCorp Registration Page for ICA Kids 2023
- KiddieCorp will then contact you to collect payment, confirm your registration, and provide specific room detail
DAILY MINIMUM & LIMIT
KiddieCorp requires children be scheduled for a minimum of 2 consecutive hours per child for each day registered. In effort to make childcare as widely available as possible, each child may be registered for the onsite daycare for a maximum of 5 hours a day. If you are registering your child for the maximum 5 hour time slot, you will choose either a morning or afternoon block (08:00 - 13:00 OR 13:00 to 18:00) on the KiddieCorp form.
CANCELLATIONS
Cancellations and fees should be handled directly through KiddieCorp, the following is the cancellation fee policy:
- Before 12:00 (noon) ICA headquarters time (EDT) on 13 April - No Fee: Any booking canceled prior to registration deadline will not incur a cancellation fee.
- 12:01 ICA headquarters time (EDT) on 13 April - 12:00 ICA headquarters time (EDT) on 12 May: Any booking canceled during this timeframe will incur a cancellation fee equal to 50% of the total booking cost.
- 12:01 ICA Headquarters time (EDT) on 12 May - 12:00 the final day of conference: For any booking canceled during this timeframe, no refund will be given, and the full amount is payable.
OVERTIME/LATE FEE
Parents will be charged by KiddieCorp a late fee of US$5 per every 5 minutes of overtime that KiddieCorp is required to stay in service after the agreed upon finish time (18:00 daily) if parents are late to collect their children.
https://www.icahdq.org/mpage/ICA23-childcare